Privacy Notice I. Personal Data We Receive from Clients, and our "Agency" Services II. What Personal Data do we collect? III. Why Personal Data is collected and the lawful basis for collection IV. With whom do we share Personal Data? V. Third Party Links VI. Content and social media sharing features VII. How long do we keep Personal Data? VIII. Your Personal Data Rights IX. Data Security X. No Children or Minor Data XI. International Transfers XII. Notification of Changes XIII. Contact Us
Synergize ("Synergize", "we", "us", or "our") is a full-service integrated communications network offering advertising, web development, and media services to our clients ("Services"). This Privacy Notice sets out how we collect, use, share, and protect any information we collect through this website ("Website"). This Privacy Notice also explains the measures we take to safeguard your information and describes how you may contact us regarding our privacy practices.
For the sake of clarity, throughout this notice we refer to:
- "Personal Data" (or "personal information", "personally identifiable information", or other similar terms depending on the applicable data protection law) to be the data that may be collected, automatically or voluntarily, about a "Consumer" (or "Data Subject", "individual", "user", or "you") while navigating this website;
- "Controller" (or "business" under applicable data protection law) to be an entity that, alone or jointly with others, determines how Personal Data is processed, including its purpose as well as the manner in which it's collected; and,
- "Processor" (or "service provider" under applicable data protection law) to be an entity that, performs any operation or set of operations on Personal Data on behalf of a Controller and in accordance with the Controller's instructions. Where we can, we have attempted to limit the different terms we apply throughout this Privacy Notice to limit confusion and to make for an easier reading experience.
I. Personal Data We Receive from Clients, and our "Agency" Services
Please note, this Privacy Notice does not apply to the advertising services provided by Synergize on behalf of clients who may direct Synergize to process the Personal Data of consumers in support of these services. Consumers who have reached this Privacy Notice looking to learn more about how their Personal Data may be processed for advertising-related purposes are encouraged to review the Privacy Notices of the advertiser and publisher websites they interact with or the third-party technology companies who engage in these activities on their behalf. Accordingly, this Privacy Notice and the rights acknowledged herein do not apply to data that Synergize handles on behalf of its clients.
While Synergize strongly encourages its clients to adopt responsible approaches to its marketing practices, Synergize is not responsible for the data practices of such clients.
II. What Personal Data do we collect?
We may collect two categories of Personal Data when you use this Website: (i) personal information that you voluntarily provide, and (ii) data collected automatically upon your interaction with the Website.
Personal Data Voluntarily Provided By You. This type of Personal Data includes contact information that you willingly submit to the Website, such as name, email address, telephone number, company you work for, business title, postal address, and other similar types of identifying information. You have the option to provide this information or not. The following are some ways in which you may provide such information:
- Website Functionalities. Such as message boards, profile pages, social media posts or comments, blogs, and other features of our Website.
- Sign-up Opportunities. For example, participation in our surveys, as well as sign-up forms available on our Website.
- Events. When you register for our marketing events, trade shows, and webinars.
- Correspondence. Usually through an email, where we will also retain the content of your email messages together with the resulting correspondence.
Personal Data that is Automatically Collected. We employ technologies, such as cookies, pixels, and third-party tags, scripts, and other means to automatically collect various information about the use of our Website. Cookies are small pieces of text or code sent to your device when you visit our Website. Cookies are used to optimize the viewing experience, count visitors to a webpage, troubleshoot any problems, keep websites secure, and better serve content. Cookies serve as both a method for collecting information on our Website, as well as a form of Personal Data as they can uniquely identify your browser.
III. Why Personal Data is collected and the lawful basis for collection
We collect and use Personal Data for the following purposes:
- To administer, analyze, improve, and operate our Services and Website.
- To communicate directly with you in accordance with your preferences via email, phone, or other channels, about our Services or your rights as a consumer,
- To conduct marketing services, including sending you marketing or other business-to-business communications, which may include newsletters, white papers, market research opportunities, and similar items you have requested.
- We process some of your Personal Data to deliver a contractual service to you, or to do something as part of our contract with you (for example, provide you with a quote or opt-out of communication).
- Other internal purposes such as internal research, internal operations, auditing, detecting security incidents, debugging, sort-term and transient use, quality control, and legal compliance.
We rely on legitimate interests or performance of a contract for most of the above processing activities, which include providing and operating our Services, operating our business, obtaining new clients and business partners, retaining existing clients and business partners, and responding to questions and inquiries. We have a legal obligation to provide you with a process to exercise your rights any rights you may have under law. We also rely on consent where clearly and affirmatively provided or required.
V. Third Party Links
Our Website may include links to other websites, including survey providers or social media platforms that we are not affiliated with. We do not endorse or make any representations about any such third-party websites (or any information, software, or other products or materials found there), and this Privacy Notice does not apply to the data protection practices of such.
VII. How long do we keep Personal Data?
Personal Data will be stored in accordance with our applicable data retention requirements and corporate policies which abide by applicable law. The retention period for Personal Data varies depending on the type of Personal Data and the purposes of processing it. Afterward, we may aggregate or de-identify the data so it is no longer linked to you or your device. We may use aggregate/de-identified information for any purpose, including without limitation for research and marketing purposes, and may also share such data with any other party, including advertisers, promotional partners, and sponsors, in our discretion, unless otherwise prohibited by applicable law.
VIII. Your Personal Data Rights
a. Email marketing. All direct marketing messages will include an opportunity to unsubscribe or opt out of future messages. For example, via an unsubscribe link at the bottom of an email. You can change your preferences at any time by clicking on that link. Please note that you cannot opt out of non-promotional emails such as those about transactions, servicing, or our ongoing business relations.
b. Cookies. In situations when we rely on consent to process your Personal Data, you have the right to withdraw your consent at any time in accordance with this Privacy Notice and applicable law. To withdraw your consent to Cookies used on our Website please click on the "Cookie Settings" button in the footer of the Website and make your choices.
c. Analytics. We use Google Analytics, a web analytics service provided by Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. You can learn about Google's privacy practices by going to www.google.com/policies/privacy/partners. Google provides tools to allow you to opt out of certain information collected by Google Analytics at https://tools.google.com/dlpage/gaoptout. Please note that your opt-out will only apply to the specific browser or device from which you opt-out. We are not responsible for the effectiveness of, or the compliance with, any opt-out options or programs, or the accuracy of any other entities' statements regarding their options or programs.
2. By territory
Depending on your country of residence (or as applicable province or other legal territories), you may have certain rights with respect to our processing of your Personal Data. However, please note that some of these rights may differ depending on what laws apply or the nature of the Personal Data. For instance, our Website is intended to provide Services to business clients and recruit talent, so the information we collect about you is intended to be within this context. It is important to be aware that different rules may apply to certain business-to-business personal information or employee personal information depending on what laws apply.
You can exercise your rights by contacting us at firstname.lastname@example.org. Subject to legal and other permissible considerations, we will respond within the timeframe required by applicable laws. This timeframe can be extended to take the complexity of the request or the number of requests received into account. We may not always be able to fully address your request, for example, if it would impact the duty of confidentiality we owe to others, or if we are legally entitled to deal with the request in a different way. If we cannot fully address your request, we will contact you to let you know and explain the reason why your request was denied.
a. Where you are a resident of the EU
If you are a data subject in Europe, you may exercise the following legal rights regarding personal data that we hold about you. If you wish to exercise these rights, please contact us using the contact details below.
- The right of access
- The right to rectification
- The right to erasure
- The right to object
- The right to restrict processing
- The right to data portability
- The right to withdraw your consent to the processing of your personal data at any time
IX. Data Security
We have implemented appropriate technical and organizational security measures to protect the Personal Data in our care, both during transmission and once we receive it. This includes physical and technical security measures to protect Personal Data from accidental or unlawful destruction, loss, or alteration, and from unauthorized disclosure or access.
X. No Children or Minor Data
Our Services and Website are intended for a business-to-business audience and are not directed at children under the age of 13.
XI. International Transfers
Due to the international nature of our business, in order to provide our Services and make our Website available, we may transfer Personal Data to, and Process Personal Data in, countries around the world, including outside the European Union (EU), the European Economic Area (EEA), and the United Kingdom. We have taken appropriate and suitable safeguards to ensure that your Personal Data will remain protected when transferred outside a territory with specific requirements for such transfers, including the EU/EEA and the United Kingdom. This includes implementing Standard Contractual Clauses for transfers of Personal Data adopted by the European Commission and/or the United Kingdom. Further information about our international transfers as well as the safeguards in place can be provided upon request.
XII. Notification of Changes
Any changes to this Privacy Notice will be promptly communicated on this page and you should check back to see whether there are any changes.
XIII. Contact Us
Synergize is the controller of the Personal Data that we process as described in this Privacy Notice. If you have any questions about the processing, please email us at email@example.com. This Privacy Notice has been designed to be accessible to people with disabilities. If you experience any difficulties accessing the information here, please email us at firstname.lastname@example.org.
If you are unsatisfied with the way we process your Personal Data or if your request has been rejected, as subject to applicable law individuals in certain territories may also lodge a formal complaint with your local competent data protection authority. However, we respectfully request that you contact us first so that we can assist you.
Our Data Protection Officer is tasked with informing and advising us on the obligations that apply to us under data protection laws, as well as monitoring our compliance with the same. If you need to contact our Data Protection Officer, please email email@example.com. However, we respectfully ask that you only contact our Data Protection Officer regarding urgent matters relating to data protection only after contacting us first at firstname.lastname@example.org.
Updated: January 24, 2022
VI. Content and social media sharing features
Our Website includes social media sharing features such as LinkedIn, and Instagram. A Cookie might be set to enable such features to function properly. These features may collect information about your browsing and your device, including your IP address as well as which part of our Website you are visiting.
We also have other content-sharing features embedded on our Website, such as Vimeo, which lets us share content with you directly (e.g. videos, podcasts, tracks, and playlists). The providers of these content-sharing features might collect information about you to recognize you, and in some cases show you personalized content. We are not responsible for the data practices of these providers and recommend that you read their own privacy policies.